AI Process Automation — Audit, Workflow Integration & Custom AI Solutions
AI where it matters most. Inside your business workflows.
We analyze how you work, find where time is wasted and errors cost money, and build AI automations that integrate with the systems you already use — ERP, CRM, email, documents. Less manual work, more operating margin.
Your teams spend hours on tasks that could be automated in seconds — manual reporting, cross-referencing data across disconnected systems, routing emails, searching for information buried in legacy ERPs.
The challenge isn't the technology itself. It's identifying exactly where AI delivers measurable ROI within your specific operational context — your workflows, your data, your systems.
That's what we do.
A structured path to operational AI.
From initial assessment to production-ready deployment. Each phase delivers measurable outcomes before the next begins.
AITAKY AUDIT
Quantified AI opportunity mapping for your operations.
We conduct a 1–2 day on-site assessment of your business processes, systems architecture, and data landscape. Our engineers interview key stakeholders, map operational workflows, and evaluate integration points across your existing software stack.
The output is a structured report: high-impact automation opportunities ranked by ROI, estimated time and cost savings per process, technical feasibility assessment, and a prioritized implementation roadmap. No generic frameworks. Specific recommendations grounded in your infrastructure and your data.
This is a low-commitment entry point — you see the value before making any investment decision.
The output is a structured report: high-impact automation opportunities ranked by ROI, estimated time and cost savings per process, technical feasibility assessment, and a prioritized implementation roadmap. No generic frameworks. Specific recommendations grounded in your infrastructure and your data.
AUDIT
- Process and systems mapping
- Stakeholder interviews (operations, management, IT)
- AI opportunity identification ranked by impact
- Quantified savings estimates (hours, cost, error reduction)
- Prioritized implementation roadmap
- Executive presentation of findings
"They identified three automation opportunities we hadn't considered — and backed each one with hard numbers."
— Operations Director, manufacturing company
AI INTEGRATION
We connect artificial intelligence to your workflows.
After the audit, we know where to act. We build AI integrations that connect your systems — ERP, CRM, email, documents — and automate the processes you've been doing manually.
Every automation is designed around how you work. We don't ask you to change your software — we connect to what you already use and make it smarter.
Automatic email classification, report generation, document data extraction, approval workflows, real-time alerts. Everything connected, everything measurable.
Every automation is built on a system you already use. Zero migration, zero disruption.
AI INTEGRATION
Connected
Integrates with the systems you already use — without replacing anything.
Measurable
Every automation has clear KPIs: hours saved, errors avoided, margin recovered.
Scalable
We start with the highest-impact process. Then add automations, one at a time.
- Workflow design based on audit findings
- API connector development for your systems (ERP, CRM, email)
- Repetitive process automation (reports, classification, data extraction)
- Smart workflows with custom rules and alerts
- Testing and validation with your operational team
- Production deployment and monitoring
"How many invoices are pending approval?"
12 invoices pending. 3 overdue beyond 30 days (€14,200 total). I've sent an automatic reminder to department heads.
Sources: Fatture in Cloud · Microsoft 365 · Approval workflow
AITAKY LAB
Custom AI solutions engineered for domain-specific challenges.
Some problems don't have off-the-shelf solutions. Your workflow is unique. Your data structures are proprietary. Your operational constraints require AI that's been architected specifically for your environment.
Aitaky Lab is our custom AI development division. We design, build, and deploy bespoke solutions: advanced document automation, predictive models, computer vision systems for manufacturing, intelligent classification engines, and complex workflow orchestration.
We're a full-stack software house — mobile applications, web platforms, and enterprise system integrations are our foundation. AI is the natural evolution of that engineering capability.
Aitaky Lab is our custom AI development division. We design, build, and deploy bespoke solutions: advanced document automation, predictive models, computer vision systems for manufacturing, intelligent classification engines, and complex workflow orchestration.
Modello AI
Custom trained
Integrazione
API & connettori
AITAKY
LAB
Deploy
Soluzione su misura
Mobile Apps
Native and cross-platform apps with built-in AI, ready for iOS and Android.
Web Platforms
Custom dashboards, portals and web apps powered by operational AI.
Integrations
API connectors to ERP, CRM, business management and legacy systems already in use.
- Use case analysis and technical scoping
- Solution architecture and development
- Integration with existing systems (ERP, SAP, CRM, legacy platforms)
- Testing and validation
- Production deployment and monitoring
AITAKY SERVICES — KPIs tracked. Systems monitored. Teams enabled.
Modular services that support every phase of your AI deployment lifecycle.
AITAKY KPI
Every AI automation we activate generates data. Aitaky KPI turns that data into clear indicators: hours saved, errors avoided, costs reduced, productivity by department. We don't give you a dashboard to interpret — we tell you what's working and what needs improvement.
When it's needed
After AI automation activation. When you want to measure the real ROI of AI in your processes and identify where to intervene next.
What's included
- Custom KPI dashboard setup tailored to your processes
- Automatic tracking: hours saved, errors avoided, costs reduced
- Monthly report with trend analysis and recommendations
- New automation opportunities identified from performance data
- Quarterly management review for strategic optimization
AITAKY CARE
AI automations are production systems that run continuously. Like any operational infrastructure, they require monitoring, updates, and proactive maintenance. Aitaky Care is the fully managed service that ensures uptime, performance, and continuous improvement — with zero internal IT overhead.
When it's needed
Standard with every AI automation deployment. This is the service that turns a project into a long-term operational system.
- 24/7 monitoring of AI automations (we detect downtime before you do)
- Software and security updates
- Monthly performance report: queries processed, estimated time saved, optimization recommendations
- Priority technical support
- Hardware replacement in case of failure
AITAKY TRAINING
Technology adoption fails without user competence. Deploying AI infrastructure is only effective if your teams understand how to leverage it — what to ask, how to interpret outputs, and how to integrate AI into daily operations.
- "AI Readiness" for executive leadership (half day)
- "Working with AI on Your Data" for operational staff (1 day)
- "Make Your Software AI-Ready" for technical teams (1–2 days)
- Customized training materials
- 30-day follow-up session
All workshops are available standalone, independent of an active AI project.
Systems we integrate with
We connect to your existing infrastructure. No software replacement. No data migration.
SAP, Zucchetti, TeamSystem, Mago, Ad Hoc
Salesforce, HubSpot, Zoho, vTiger
Microsoft 365, Exchange, Google Workspace, SharePoint
Microsoft 365, Exchange, Google Workspace
Jira, Zendesk, Freshdesk
Electronic Invoicing, EDI
And any system with an API or accessible database
EU AI Act compliant. By design.
Every solution we build is engineered in accordance with the European AI Act: transparent, documented, with human oversight integrated into the architecture. Compliance is not a disclaimer — it's embedded in our development methodology.
Start with a conversation.
Tell us how your operations work. We'll identify where AI can deliver measurable impact — no commitment, no sales pressure. A focused call to determine if there's a fit.
FAQ
How much does an AITAKY AUDIT cost?
Pricing depends on organizational complexity and the number of processes under review. Contact us for a tailored quote — the initial discovery call is complimentary and carries no obligation.
Do I need to replace my existing software?
No. We integrate with your current systems — ERP, CRM, email, business management platforms. No software replacement is required. Our AI integrations work on top of your existing infrastructure.
How long does it take to deploy AI automations?
2–6 weeks from contract signature, depending on the complexity of processes and systems to be integrated.
Do I need internal IT staff to manage the system?
No. AI automations are a fully managed service. All updates, monitoring, and maintenance are handled remotely by our engineering team.
How does data management work?
It depends on the project. For process automations, data flows through your existing systems. If you need a centralized data collection and querying system, our Data Lake division offers on-premise solutions with full privacy.
Is the AI compliant with the EU AI Act?
Yes. Every solution is designed in accordance with the EU AI Act: transparent, documented, with integrated human oversight.
Can I start with just the audit without committing to further services?
Absolutely. The AITAKY AUDIT is a standalone engagement. You receive the report and decide how — or whether — to proceed.
What industries do you serve?
Manufacturing, professional services, retail, logistics, and professional firms. Any organization with repetitive processes or data-driven decisions that lack analytical bandwidth.
How are your automations different from ChatGPT?
ChatGPT is a general-purpose assistant that doesn't know your processes. Our automations are built on your specific workflows, connected to your business systems, and designed to solve concrete problems: generating reports, classifying documents, automating approvals.
Can I combine process automation and Data Lake?
Yes, and it's often the ideal combination. Process automations optimize daily workflows, while the Data Lake centralizes and makes all company data queryable. Many clients start with automations and add the Data Lake when they need a unified view of their data.